ANNUAL FAMILY MEMBERSHIP FORM
NAME: ……………………………………………………..…………..........................… Occupation…………………....………….
PARTNER: ......…………………………………………….………………………..……. Occupation....………….………..….…..…
ADDRESS: .....……………………………………………………………………………..................................................................
PHONE: home ……………………….…..…...… mobile …..............................……….….… work ………................................
Email …………………………………………………………....……
This is how we contact you. Do you check it often? YES/NO
CHILDREN: NAME & DATE OF BIRTH
1. ……....………………............................................... ….../….../.....
2. ….............................................………… ..../…./.....
3. ……....………………............................................... ….../….../.....
4. …...............................................……… .... /…./.....
5. ……....………………............................................... ….../….../.....
6. ….............................................………… ..../…./.....
HOW DID YOU HEAR ABOUT US? …………………………………………….............................................................................
Or referred by (member’s name) ……………………………………………………….., (will be entitled to $10 Discount Reward)
CHOOSE YOUR MEMBERSHIP Note: - 1st Month Free Vouchers apply only if you join for the full year.
- 1/2 price discount allowed if joining after September
- Minimum deposit accepted is $30
ı $60 Active Member - Must attend duty 1 or 2 times/year. Circle preference Sat 9 - 10.30am or Thur 9 - 10am
ı $100 Roster Exempt Member – Not added to roster for Toy Library Duty
ı $90 Corporate Member (Family Daycare, Community Groups) Circle duty day above or pay $100 for exemption.
I have paid $........................... by cash to (receivers name) ……………………………………………date …………/……/….
OR
$.............................. deposited to Northam Toy Library at Bankwest BSB 306 028 Account No 035 2124 – REF - Surname
I,…………………………………………………………………………………..…… , declare that the information given above is
correct and I understand that I may be liable for prosecution if the information is found to be false for misleading, either in
part or in whole. I have received the Members Information Booklet, read it in full and I completely understand the Terms and
Conditions of borrowing toys from the Northam Toy Library, and that the Northam Toy Library takes no responsibility of
injuries/damages incurred whilst I have toys in my possession. I understand the Toy Library is a not for profit group run by
members who volunteer their time. As a Member I will do my best to:
✔ contribute a few hours annually towards the upkeep of toys
✔ take great care of the toys and store them indoors & under cover
✔ do my best to fix toys if I break them or lose items
✔ clean toys prior to returning (OR USE THE SPRAY & WIPE IN THE ENTRY AT TOY LIBRARY IF I FORGET)
✔ replace batteries as needed
✔ contribute time or donations towards our fundraising activities during the year circle preference below:
Avon Decent Breakfast 1st Saturday in August OR Toodyay Show Parking Assistance 2nd Sunday in October
……………………………………………………/…/………………………… DRIVERS LICENCE NO. ……………………………
APPLICANT SIGNATURE DATE Photo ID to be sighted by Member receiving Application
OR Voucher Number …………………. Gift Received from ………..………………………..................................................
NOTE: Be rewarded with upto $50 DISCOUNT! Pickup a Reward Card at Toy Library. When you help at events, busy
bees, extra duty (outside of roster), or refer a new member, have your card signed to take $10 off the following year’s fees.
According to WAATL Insurers, this waiver
MUST be signed by every member every year.
NORTHAM TOY LIBRARY
WAIVER, RELEASE AND INDEMNITY
FOR BICYCLE AND SCOOTERS
The Northam Toy Library ("Provider") is pleased to make bicycles and scooters available to subscribers ("the Service").
As a subscriber to the Service you acknowledge that there are dangers and risks inherent with bicycle and scooter riding
(the “Activity”) to which any child under your supervision ("Your Child") may be exposed.
The Provider does not provide protective clothing or bicycle helmets and it is your responsibility to ensure that Your Child
wears a helmet at all times and is otherwise appropriately attired when participating in the Activity. You agree that Your
Child will participate in the Activity at your own risk. You also agree to voluntarily assume responsibility for supervising the
Activity and any injury, death or property damage you or Your Child may suffer or cause as a result of participating in the
Activity.
To the maximum extent possible at law, you (both in your personal capacity and on behalf of Your Child) agree to release,
hold harmless and indemnify the Provider and its respective officers, employees, servants, agents and contractors (the
“Indemnified Persons”) against all actions, claims, suits, costs, expenses, demands and damages suffered or incurred by
the Indemnified Persons or any one or more of them by reason of, or in respect of, or in any manner whatsoever arising out
of, or caused by, your use of the Service or Your Child's participation in the Activity.
You agree that you are subscribing to the Service on the express condition that the Provider:
(a) will, under no circumstances be liable or responsible in any manner whatsoever for any death, loss, accident, damage or
injury to you, Your Child or any of your servants, agents, contractors, visitors or invitees or any other person whatsoever
(“Related Party”) which may happen as a result of your use of the Service or Your Child participating in the Activity; and
(b) will not incur or be under any liability whatsoever to you, Your Child, or to any Related Party for any loss, damage or
injury to or in respect of any of your property or of any Related Party’s property.
The Provider is not liable to you, Your Child or any Related Party in respect of any indirect or consequential loss. For the
avoidance of doubt, ‘consequential loss’ means loss or damage arising from a breach of contract, tort (including
negligence), under statute or any other basis in law or equity of an indirect or consequential nature including, but without
limitation, loss of profits, loss of revenue, loss or denial of opportunity, loss of goodwill, loss of business reputation, future
reputation or publicity, damage to credit rating and indirect, remote, abnormal or unforeseeable loss, or any similar loss
whether or not in the reasonable contemplation of the parties.
Signed ………………………………………………………………… Dated ………/………/………..
Member Name …………………………………………………………………………………………………
Forms to northamtoylibrary@gmail.com or Toy Library 87 Duke St Northam, Sat 9-10.30am & 1st & 3rd Thursdays 9-10am
MEMBERS INFORMATION TO TAKE HOME (page 1 of 3)
The Northam Toy Library is a non-profit organisation that was established in 2007 by a group of mothers to provide a muchneeded
service to the community within the Northam Shire.
ADDRESS The Old Fire Station, 87 Duke Street NORTHAM WA 6401
EMAIL northamtoylibrary@gmail.com
AGE GROUP Toys for children aged 0 to 12 years
HOURS Saturday 9-10.30am & 1st & 3rd Thursdays 9-10am (returns only in the last 15 minutes)
FEES
- $60 per family per year for Active Members on Rostered Duty
- 1/2 price for grandparents of members
- $90 Corporate membership fee per year (Family Day Care providers, Community groups)
- NEW RATE $100 for Corporate or Family exempt from Rostered Duty
- You may pay ½ price if you join after September. (minimum joining fee $30)
- Support for fundraising is also expected to enable the purchase of new toys
HOW THE TOY LIBRARY OPERATES
COMMITTEE
All committee positions are voluntary from within the Toy Library membership. All share maintenance of membership files,
fines recorded and roster duties. One Member in charge of managing roster, sending roster reminders and any roster
changes.
President: Chairs monthly meetings, ensures smooth running of toy library and produces annual report.
Treasurer: Maintains books, pays accounts, deposits moneys, presents monthly report
Secretary: Maintains membership list, produces monthly minutes of meetings and any correspondence.
CATEGORIES & CODES OF TOYS
Toys are stored in general categories to assist in selecting items. Each toy has a code and tag with a description of all the
pieces of the toy and the appropriate age group.
LT - Large Toys PZ Puzzles PZ - Puzzles
CO - Computer BT Baby Toys FG - Family Games
PA - Physical Activity ST Small Toys ST - Small Toys
DU - Dress ups FG Family Games ED - Educational
Birthday Boxes (reusable party games and toys) BT - Baby Toys
HOW TO LOAN TOYS
You may borrow upto 5 items per family for upto 2 weeks. This can only include 1 extra large item (gold spot on tag) which
may be kept for upto 4 weeks. Once you have chosen your toy from the shelf, the Member on roster will scan the catalogue
number in the computer against your family membership number with the date borrowed and date due back. This is how we
keep track of the toys.
WHAT IS EXPECTED FROM YOU AS A MEMBER OF THE TOY LIBRARY
ROSTERS
You are expected to participate in roster duties. Rosters are emailed and on display on our notice board. Should you forget
to turn up on roster, or have not organised a replacement, the toy library will not open.
ANNUAL GENERAL MEETING
As a member, your attendance at the Annual General Meeting is appreciated. If you are a committee member, your
attendance is compulsory. Many important operating issues are discussed and voted on at the meeting. If you cannot
attend, please send your apologies, to the President, at least 1 week prior to the meeting date.
STOCKTAKE
Members are asked to contribute a couple of hours towards the stock take of all toys in the Toy Library. All toys must be
checked for safety, completeness, and thoroughly cleaned. Stock take normally occurs after the Toy Library has closed
during the Christmas/New Year break, but may happen at any time during the year.
MEMBERS INFORMATION TO TAKE HOME (page 2 of 3)
All members are required to follow these procedures with regard to looking after toys and ensuring the smooth running of
the Toy Library.
HOW TO CARE FOR TOY LIBRARY TOYS IN YOUR HOME
One of the biggest concerns for most members of the toy library is losing pieces, or breaking a toy.
Here are a few helpful hints suggested by members:
§ Pack toys away each evening, counting all pieces as per tag description
§ Store packaging out of children’s reach to resist damage
§ Keep toys not being used in the Toy Bag/box
§ If you are expecting little visitors, pack toys away, or pieces can have a habit of going home in pockets
§ Ensure toys are stored INDOORS or UNDER COVER
§ Keep outside toys out of the rain and pack away every night
§ Keep toy library toys at home, do not take items to the shops or friend’s places
§ It is a good idea to clean and repackage toys the night before returning them, to avoid the last minute rush.
RETURNING TOYS TO THE TOY LIBRARY
Wipe all toys with a clean damp cloth removing all handprints, marks. Please disinfect all INFANT ACTIVITY toys. Ensure
all items are dry. PLEASE USE THE SPRAY & WIPE IN THE ENTRY AT TOY LIBRARY IF YOU FORGET.
BATTERY OPERATED TOYS
You are responsible for replacing depleted batteries. When returning battery-operated toys, the member on duty will check
that the toy is still operational.
DAMAGED OR LOST TOYS
If a toy is damaged/broken/missing parts, please do your best to find a talented friend who can make it re-usable. When
you return it to the toy library ask the member on duty to assess the toy and record any changes necessary on the tag and
in the communication book. If you cannot repair the toy safely, please return and report it to the Toy Library for assessment.
COMMUNICATION BOOK
This is to be used to let the committee know of any suggestions you have for the purchasing of new toys or
fundraising ideas. It is also used to record broken toys, missing pieces, etc. Committee will check it regularly.
ROSTER DUTIES
If you must bring your children with you when on roster, YOU are to supervise them at all times.
Committee Member Roster Duty Tasks
Arrive 10 minutes before opening time to open door, turn on computer, put out sign.
Check COMMUNICATION BOOK for tasks that need doing.
Scan toys in & out, checking thoroughly for completeness and cleanliness.
Receipt new memberships and monies.
If there is time, tidy toys and clean floor.
Bring in Sign, Lock doors, lock away key and SCRAMBLE the code.
Member Roster Duty Tasks
Arrive 10 mins before opening time, and help committee member set up.
Help Committee member to check in toys and ensure they are in good working condition with all pieces and cleaned.
Help members put toys back on shelves in correct category.
Learn how to operate computer system.
If there is time, member is to tidy toys and clean floor.
Please leave room neat and tidy and free from any food scraps or rubbish. Ensure all lights, heaters, air-conditioning etc
are turned off and doors and windows are locked.
Thank you for your help in running the toy library. Its existence relies on you and fellow members.
Remember: Young minds & bodies need new stimulating activities every day to grow – so let them play all day!
MEMBERS INFORMATION TO TAKE HOME (page 3 of 3)
Toy Library Positions required to keep Toy Library Running:
Please choose a job to suit you & email northamtoylibrary@gmail.com with your preference :)
Some can be done at home or on your visits to toy library, some are after hours.
Some require more than one person.
Remember: ask a committee member to sign your Volunteer Rewards Card for discount.
• President
• Treasurer
• Roster Sergeant (organise duty roster & email reminders)
• Contacts list Controller (add new members to Gmail Account)
• Membership Forms Controller (Update, photocopy & topup holder at NTL)
• Toy Shoppers (lookout for sales & buy great toys once approved by committee)
• Toy Taggers (enter & print tags for new toys & old)
• Toy Doctor (find/order parts, arrange repair, auction, donate/dispose of old/broken toys)
• Marketing Material Manager (print free items for promos from Vista Print)
• Promo Manager (posters in newsletters, playgroups, visitors centre, health centres etc)
• Facebook/Website blogger (promote NTL by updating with new toys & events)
• Sponsorship Person (Requesting, thanking & promoting our sponsors)
• Grants Person (identify opportunities and write submissions for funding)
• Gmail inbox Sorter (move old items to folders)
• Events coordinator Avon Decent (organise roster, sponsorship, shopping, equipment)
• Events coordinator Toodyay Show (organise roster, equipment)
• Catalogue Fundraiser Co-ordinator (order catalogue, distribute, receive & send orders)
• Filing Person (move files into new filing cabinet)
• Toy Display Person (tidy & organise toys on floor & shelves to display all items better)
• Bathroom Cleaner (clean, topup toilet paper, soap)
• Stocktake Coordinator (organise roster or helpers)
• Cleaner (Dusting office, kitchen, vac floor, steps – whatever needs it most on your visits)
No comments:
Post a Comment