MEMBERS INFORMATION BOOKLET
ADDRESS The Old Fire Station, 87 Duke Street NORTHAM WA 6401
EMAIL northamtoylibrary@gmail.com
AGE GROUP Toys for children aged 0 to 12 years
HOURS Saturday 9-10.30am & 1st & 3rd Thursdays 9-10am (returns only in the last 15 minutes)
FEES
- $60 per family per year (or $5 per month from registration until the end of the year)
- 1/2 price for grandparents of members
- $90 Corporate membership fee per year (Family Day Care providers, Community groups)
- Support for fundraising is also expected to enable the purchase of new toys
HOW THE TOY LIBRARY OPERATES
COMMITTEEAll committee positions are voluntary from within the Toy Library membership. All share maintenance of
membership files, fines recorded and roster duties. One Member in charge of managing roster, sending roster
reminders and any roster changes.
President: Chairs monthly meetings, ensures smooth running of toy library and produces newsletters.
Treasurer: Maintains books, pays accounts, deposits moneys, presents monthly report
Secretary: Maintains membership list, produces monthly minutes of meetings and any correspondence.
CATEGORIES & CODES OF TOYS
Toys are stored in general categories to assist in selecting items. Each toy has a code and tag with a description of all the pieces of the toy and the appropriate age group.
LT - Large Toys PZ Puzzles
CO - Computer BT Baby Toys
PA - Physical Activity ST Small Toys
DU - Dress ups FG Family Games
ED - Educational
PZ - Puzzles
BT - Baby Toys
ST - Small Toys
FG - Family Games
Birthday Boxes (reusable party games and toys)
HOW TO LOAN TOYS
You may borrow upto 5 items per family for upto 2 weeks. This can only include 1 extra large item (gold spot on tag) which may be kept for upto 4 weeks. Once you have chosen your toy from the shelf, the Member on roster will scan the catalogue number in the computer against your family membership number with the date borrowed and date due back. This is how we keep track of the toys.
WHAT IS EXPECTED FROM YOU AS A MEMBER OF THE TOY LIBRARY
ROSTERS
You are expected to participate in roster duties. Rosters are emailed and on display on our notice board. Should you forget to turn up on roster, or have not organised a replacement, the toy library will not open.
ANNUAL GENERAL MEETING
As a member, your attendance at the Annual General Meeting is appreciated. If you are a committee member, your attendance is compulsory. Many important operating issues are discussed and voted on at the meeting. If you cannot attend, please send your apologies, to the President, at least 1 week prior to the meeting date.
STOCKTAKE
Members are asked to contribute a couple of hours towards the stock take of all toys in the Toy Library. All toys must be returned and checked for completeness, and thoroughly cleaned. Stock take normally occurs after the Toy Library has closed during the Christmas/New Year break.
GENERAL CARE OF TOYS AND FOLLOWING OF PROCEDURES
All members are required to follow the procedures set out in this booklet with regard to looking after toys and ensuring the smooth running of the Toy Library.HOW TO CARE FOR TOY LIBRARY TOYS IN YOUR HOME
One of the biggest concerns for most members of the toy library is losing pieces, or breaking a toy.
Here are a few helpful hints suggested by members:
Pack toys away each evening, counting all pieces as per tag description
Store packaging out of children’s reach to resist damage
Keep toys not being used in Toy Bag
If you are expecting little visitors, pack toys away, or pieces can have a habit of going home in pockets
Ensure toys are stored INDOORS or UNDER COVER
Keep outside toys out of the rain and pack away every night
Keep toy library toys at home, do not take items to the shops or friend’s places
It is a good idea to clean and repackage toys the night before returning them, to avoid the last minute rush.
RETURNING TOYS TO THE TOY LIBRARY
Wipe all toys with a clean damp cloth removing all handprints, marks. Please disinfect all INFANT ACTIVITY toys. Ensure all items are dry.
BATTERY OPERATED TOYS
You are respnsible for replacing depleted batteries. When returning battery-operated toys, the member on duty will check that the toy is still operational.
DAMAGED OR LOST TOYS
If a toy is damaged/broken/missing parts, please do your best to find a talented friend who can make it re-usable. When you return it to the toy library ask the member on duty to assess the toy and record any changes necessary on the tag and in the communication book. If you cannot repair the toy safely, please return and report it to the Toy Library for assessment.
COMMUNICATION BOOK
This is to be used to let the committee know of any suggestions you have for the purchasing of new toys or
fundraising ideas. It is also used to record broken toys, missing pieces, etc. Committee will check it regularly.
ROSTER DUTIES
If you must bring your children with you when on roster, YOU are to supervise them at all times.
Committee Member Roster Duty Tasks
Arrive 10 minutes before opening time to open door, turn on computer, put out sign.
The Committee member will check in toys, checking thoroughly.
The Committee member handles any new memberships and monies.
If there is time, committee member is to tidy toys and clean floor.
Lock doors, lock away key and SCRAMBLE the code.
Member Roster Duty Tasks
Organise to arrive 10 mins before opening time, and help committee member set up.
Help Committee member to check toys are in good working condition with all pieces and cleaned.
Help members put toys back on shelves in correct category.
Scan and check toys out.
If there is time, member is to tidy toys and clean floor.
Please leave room neat and tidy and free from any food scraps or rubbish. Ensure all lights and heaters etc are turned off and doors and windows are locked.
Thank you for your help in running the toy library. Its existence relies on you and fellow members.
PLAY ALL DAY!
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